Example Vehicle Logbook Format
Date | Start Odometer | End Odometer | Distance (km) | Destination | Purpose | Business/Personal |
January 2, 2024 | 15,000 | 15,050 | 50 | Client Office, City | Client Meeting | Business |
January 3, 2024 | 15,050 | 15,070 | 20 | Local Grocery Store | Grocery Shopping | Personal |
January 5, 2024 | 15,070 | 15,150 | 80 | Supplier Warehouse | Pickup Supplies | Business |
January 7, 2024 | 15,150 | 15,170 | 20 | Gym | Fitness | Personal |
January 10, 2024 | 15,170 | 15,220 | 50 | Customer Site Visit | Site Inspection | Business |
What to Include in Your Logbook
Date: The date of each trip.
Start and End Odometer Readings: Record the odometer reading at the start and end of each trip.
Distance (km): Calculate the total distance traveled by subtracting the start odometer from the end odometer.
Destination: Specify where you traveled (e.g., client office, supplier warehouse).
Purpose: Note the reason for the trip (e.g., client meeting, pickup supplies).
Business or Personal: Clearly indicate if the trip was for business or personal purposes.
Why a Logbook is Important
Accurate Calculations: Ensures you calculate the business-use percentage of your vehicle correctly.
CRA Compliance: Provides the required documentation in case the CRA audits your expenses.
Simplifies Tax Filing: Helps you easily identify deductible expenses.
Tips for Maintaining Your Logbook
Keep your logbook in your vehicle for easy access.
Update your logbook regularly to avoid missing trips.
Use digital tools or apps to automate mileage tracking if preferred.
Why This Matters
A well-maintained logbook is a vital tool for maximizing your vehicle expense claims while staying compliant with CRA requirements.